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MSA Office Coordinator - Front Office - Powdersville/Easley Dual Locations (full-time) in Greenville, SC at ATI Physical Therapy

Date Posted: 1/8/2019

Job Snapshot

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  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Basic Summary of Position:

Individual is responsible for the clinical administrative functions of patient intake, scheduling, and registration, and clinic based activities required to ensure accurate billing and clean claims. The individual serves as the front office point of contact for the MSA physician group and is responsible to ensure timely and accurate responses to the physician group requests. The individual is also responsible for ensuring that charges and clinical documentation is provided to the physician group timely and accurately. Individual is also responsible for assisting Licensed Clinical Staff in assisting patients, maintaining overall cleanliness of the clinic, and ensuring clinic equipment is in working order. Strong customer service and computer skills are necessary for this role. The individual must communicate in a friendly and professional manner with patients, MSA physician group, clients, and ATI employees. Bilingual skills are preferred in certain clinic locations.

Essential Functions:

1. Maintains a friendly and welcoming relationship with all patients and clients, including among others, physicians, physician office staff, attorneys and nurse case managers.

2. Clearly communicates with all ATI staff, including clinical and corporate employees, and the MSA physician group staff in a friendly and courteous manner.

3. Responsible for answering phones and greeting patients per customer service guidelines.

4. Schedules new patients and collects all necessary information in order to verify insurance with carrier and accurately and completely enters patient information and demographics into computer system.

5. Verifies patient insurance benefits (or ensures that this is completed if another staff member is performing this) to ensure benefits are verified before the patient’s initial evaluation.

6. Obtains and tracks all necessary authorizations and pre-certifications as required by payors.

7. Provides patients with an explanation of their benefits and thoroughly answers all questions.

8. Accurately completes all items on the MSA Front Office Daily Checklist in accordance with established timeframes.

9. Reviews work completed by other front office staff to ensure tasks are performed timely and accurately per MSA physician group requirements.

10. Provides training to other ATI MSA front office staff and assigns specific duties to ensure compliance with the MSA physician group requirements.

11. Completes review of clinic charges in ATI systems, if applicable, to ensure all required information is present. Completes the coding edit process until all edits are clear. Posts charges in ATI systems according to established timelines.

12. Supports MSA physician group staff in getting all necessary data into the physician group systems including, but not limited to, charges and applicable modifiers and diagnosis codes, patient benefits details (including authorizations), clinical documentation and applicable scanned documents.

13. Accurately reports visits and referrals via InSync on a daily basis in accordance with established timelines.

14. Works all assigned InSync queues on a daily basis to ensure all errors are corrected and requests are responded to in a timely fashion.

15. Accurately processes patient payments through the online payment application, forwards appropriate documentation to the CBO, and ensures patients receive a receipt for their payment.

16. Tracks Medicare Plan of Care completion and ensures we obtain physician signatures on all necessary documents.

17. Provides specified patient care activities under the on-site supervision of a licensed clinician, unless otherwise prohibited by state statues.

18. Utilizing the Clinic Checklist / Maintenance Log, completes tasks of daily back office duties, weekly cleanings and monthly cleanings, maintaining overall cleanliness and neatness of clinic. Turns in the checklist/log at the end of the week for Clinic Director signature.

19. Utilizing the Risk Management Checklist completes daily tasks of ensuring safety of the clinic and clinic machinery.

20. Efficiently and accurately uses office equipment, including fax machine, copier, scanner, and computer.

21. Prepares professional written and electronic correspondence to individuals within and outside of ATI.

22. Provides on-site or remote support for other clinics as requested by management.

23. Organizes supply closet and orders supplies as needed.

24. Accurately accounts for all hours worked.

25. The ability to maintain friendly, cordial relations with all clients and employees; maintain a positive

work atmosphere by acting and communicating in a manner that results in a positive work relationship with customers, co-workers and managers.

26. Ability to comply with ATI standards of operations

27. Ability to adhere to the Core Values of the Company

Non-Essential Functions:

1. Runs errands outside the clinic as requested by management.

2. Perform other duties as assigned by management

Supervisory Responsibilities:

No direct reports

Knowledge, Skills and Abilities:

Basic Requirements:


High school degree or equivalent



• Experience in healthcare industry preferred

• Experience with healthcare billing and coding preferred

Current License or Certification:

None Skills and Abilities:

• Strong customer orientation;

• Excellent interpersonal and communication (both oral and written) skills;

• Strong team player; and

• Commitment to company values.

• Action oriented;

• Approachability;

• Career ambition;

• Comfort around higher management;

• Compassion;

• Composure;

• Conflict management;

• Creativity;

• Integrity and trust;

• Priority setting;

• Problem solving;

• Time management;

• Timely decision making;

• The ability to organize and manage multiple priorities;

• Ability to type 40 words per minute;

• Bi-lingual skills will be preferred in certain clinic locations;

Working Conditions:

Travel Required: As requested to neighboring clinics

Hours Required: As needed to complete the job responsibilities. Overtime to be approved by


ATI is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, religion, sex, national origin, age, disability, ancestry, family care status, veteran status, marital status, sexual orientation or any other lawfully protected status. Minorities, women, disabled persons, and veterans are encouraged to apply. It is the policy of ATI, as an equal opportunity employer, to attract and retain the best qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability or veteran status. Other details
  • Job Family Front Office
  • Pay Type Hourly